International Rescue Committee
This job is closed

Grants Manager

Job Description and Requirements

Founded in 1933, the International Rescue Committee (IRC) is a leading international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those affected by the world’s worst humanitarian crises. At work today in over 40 countries and 26 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

The IRC Iraq program was established in 2003 and is currently operating pro grams in the Kurdistan Region and South Central Iraq with an annual budget of $26 million. The IRC is currently providing humanitarian assistance in the sectors of child protection, women’s protection and empowerment, general protection (protection monitoring and legal assistance), education, cash and livelihoods across 14 of the 18 governorates of Iraq. The IRC Iraq’s main office is based in Erbil, with field offices in Duhok and Baghdad and program offices in Sulaymaniyah, Ninewa (Mosul), Anbar, Salah al-Din, Kirkuk and Karbala govenrorates.

The Grants Manager will provide key support to the Grants and Partnerships Coordinator and day-to-day oversight of grants and relevant sub-grants, with understanding and adhering to internal IRC procedures as well as donor requirements. S/he will ensure effective monitoring and compliance of grants and sub-grants, and will technically line manage the Senior Grants and Partnerships Officer.


1. Grant Management:
* Ensure that grants or contracts are well administered and program/support teams are fully informed of relevant donor compliance regulations and IRC procedures
* Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, with support program managers/ coordinators
* Working with finance to ensure the timely submission of high-quality financial reports, and relevant requesta for funds
* Ensure draft reports are disseminated for review/feedback by SMT, relevant technical advisers, and HQ staff prior to submission, as applicable
* Coordinate and support regular monitoring of grants, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening and Closing Meetings and BVA Meetings
* Support program staff in grant revisons, cost extensions, no-cost extensions, budget realignments, and other as required
* Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools
* Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed
* Assist capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed

2. Sub-Award Management
* Manage the Senior Grant and Partnerships Officer, providing support and guidance as required
* Represent IRC with external partners and sub-awardee organisations, to ensure accordance with policies and procedures, including prime donor compliance
* Work in coordination with the M&E Coordinator to develop a monitoring structure for Local Partners
* Assist in drafting sub-award agreements and modifications, acting as focal point with HQ for review and approval, and facilitate signature by IRC and partners
* Working with finance to ensure the timely internal review and clearance of all financial documentation and reporting associated with sub-grants.
* Ensure timely and accurate payments are made to partners throughout life of the sub-grants
* Monitor and facilitate compliance of partner’s programs with donor and IRC requirements and raise issues affecting external/internal compliance to the Grants Coordinator.
* Support the development of Sub-Award tools and systems
* Maintain Sub-Grants Tracker and ensure regular maintenance of sub-grant files, both electronic and hard copy.
* Update internal IRC documentation and provide analysis of current and closed sub-awards.

* Maintain a broad and deep understanding of relevant donor policies, regulations and procedures
* Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions
* In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants and sub-awards
* Liaise with IRC HQ in NY and London about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field

3. Donor Communication
* Support the Grants and Partnerships Coordinator, DDP, and Country Director to maintain positive and constructive relationships with donors, in-country and abroad.
* Provide liaison or representation to donors and track donor correspondence
* Ensure that effective channels of internal and external communications relating to grants are established and respected
* Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files
* Maintain a database of key donor contacts

4. Business Development
* Support proposal and project/program revisions as required
* Support opportunity identification by perform monitoring, research and analysis into donor strategies and share with program staff
* Support the Grants and Partnerships Coordinator to ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS)

* Masters Degree in the relevant discipline or
* Excellent professional track record with at least 2-3 years in the same role.
* Experience in effectively dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGO’s; ability to work with a broad spectrum of peopl
* Good knowledge and understanding of international donors such as DFID, UN, ECHO, SIDA, PRM, and OFDA.
* Strong proficiency in budget management, grants management and reporting.
* Strong coordination and project management skills.
* Proven experience supervising and management.
* Strong writing and analytical skills, including ability to communicate technical matters to a range of audiences.
* Competent in Windows, MS office programs, emails and relevant database.
* Interpersonal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
* At least 2-3 years of NGOs experience, including staff capacity development and team building experience.
* Good coping strategies in stressful and emergency situation, calmness is a requirement
* Fluent in spoken and written English.
* Arabic/Kurdish language skills an advantage.

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.


Position Reports to: Grants and Partnerships Coordinator

Position directly supervises: 1 Senior Grants and Partnerships Officer

Indirect Reporting: None

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a nat ional of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Syria Response Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Work Environment
The position will be based in Erbil, Iraq, and covers all operating areas in Irag. The security situation in Erbil remains broadly permissive with continued attention paid to the potential for growing instability due to the continual influx of displacement and proximity to insecure areas in other governorates within Iraq.

Salary: Up to US$40000 per year